Sample Proposal Outline

Suggested Outlines for Each of the Four Proposal Categories

The pictures used in the 4 submission category guidelines on this page reflect visions of buildings that will make up Columbia University's Manhattanville Campus of the Future - A fitting Tribute to our Conference Theme!

The Conference Program Committee has received requests for more specific guidelines for proposal submissions. Therefore, this page describes suggested outlines, with word counts, for the four conference categories: (1) Paper Presentations; (2) Experiential Learning Sessions; (3) Coach Demonstrations; and (4) Panel Discussions.

Each proposal submission should be between 800 and 1,200 words, single-spaced (with one-inch margins, top, bottom, left, and right), using Times New Roman 12 point font. The 800 – 1,200 word count total for proposals is all-inclusive (i.e., from title to select references).

Proposals are intended to be a summary of full conference submissions. Once accepted, additional guidelines for full submissions will be provided. Be sure to make an explicit connection to the "Future of Coaching" Conference Theme.

NOTE: 3 of the 4 proposal categories (i.e., Papers, Experiential Learning and Demos) must be “blind review” ready, meaning that no personal or organizational identifying content should be included (e.g., citing author’s prior work, or naming popular trademarked or copyright frameworks – these should be referenced in general, descriptive terms in proposal submissions, with full identification included in final, accepted submission.

NOTE: panel discussion submissions will be peer reviewed, yet not blind review (i.e., identification information, e.g., name, organization, etc. can be included in the body of the proposal).

As a reference point, the 1,200 word limit (via one inch margins, using Times New Roman, 12 point font, single-spaced) translates into about three pages in total, including selected references; yet it could be slighter longer or shorter, depending on the use of tables and/or figures.

Please use the suggested outlines for each submission category as you finalize your proposals by not later than the extended March 31, 2016 submission deadline.

We encourage you to use the link below to use the "proposal templates" developed for each submission categories to ensure you follow the required format for consideration:

http://cclacolumbia.org/blog-post/2016-columbia-coaching-conference-proposal-templates

NOTE: use the link below to: (1) create a profile and (2) upload proposals in the All Academic Submission Site:

http://convention2.allacademic.com/one/ccc/ccc16/

Experiential Learning Sessions

Provide a summary of the proposed, intended session using the outline below and the 800 – 1,200 word limit provision. The word limit for final submissions accepted in this category is 3,500 (including references and supporting materials). As a general guideline, submissions accepted in this category will have a total of 90 minutes to conduct the experiential session, inclusive of introductions, set-up, planned activities, and questions/comments/observations from the audience.

Title (headline of your submission, limit 20 words).

Abstract (a 75 word [maximum] summary of the proposed session, including its purpose, focus, target audience, and key ‘take a-ways’ from the session).

Key Words (include three to five key words that quickly identify the type of session, e.g., “Coaching Tools,” “Assessments for Coaching,” “Group Coaching,” etc.).

Session Objectives (i.e., list two to three objectives, what attendees will learn, be able to do differently, and/or experience as a result of attending this session. Target 50 to 100 words for this section).

Tip: Please state learning objectives in behavioral terms, using phrases such as “by the end of this session participants will be able to… write, define, repeat, name, list; and/or discuss, describe, explain, review; and/or illustrate, use, employ; and/or differentiate between/among, compare, contract, solve; and/or propose, plan, design, manage, collect; and/or evaluate, rate, select, etc.” Please try to avoid using commonly misinterpreted terms such as, “by attending this session participants will… know, learn; and/or understand, appreciate; and/or show, apply a thorough knowledge of; and/or analyze; and/or establish creativity; and/or show good judgment, etc.” when stating learning objectives. The first set of phrases support observable learning outcomes; whereas the second, although implying learning, is not as easily observable.

Session Outline (i.e., include a listing of the major topics and activities planned for the session, with estimated timing, along with short descriptions, tools, and/or resources planned for each. Target 250 to 600 words. There should be only one major emphasis in each session).

Conceptual/Theory-Input (i.e., description of any theories, models, and/or frameworks that inform the design and content of the proposed experiential learning session, including sample citations, using the author’s last name and year in the body of the text, with the full citation in the list of select references. Target 100 to 200 words).

Implications for Practice (i.e., conclude with a short description of the implications of your session for practicing executive and organizational coaches. Target 100 to 200 words).

References (i.e., include major, select references, used for the proposal, and note that that these are included in the total word count of 800 – 1,200, so the more references included, the shorter the other sections of the proposal will need to be to adhere to the word limit. There will be more space in the final submissions for additional references; samples are only needed for proposals).

NOTE: As this is a conference for scholars and practitioners, the experimental learning session category is intended to provide opportunities for continuing professional development of coaches, while also modeling various ways theory and research can inform evidence-based practice. Wherever possible, please make connections to the conference theme of “The Future of Coaching: Building Bridges and Crossing Boundaries” - submissions that do this well, will have higher acceptance rates.

Contact Program Co-Chair Robert Levey for questions experimental learning submissions (relevey@comcast.net).

Coach Demonstrations

Provide a summary of the proposed coach demonstration using the outline below and the 800 – 1,200 word limit provision. The word limit for final submissions accepted in this category is 3,500 (including references and supporting materials). As a general guideline, submissions accepted in this category will have a total of 90 minutes to conduct the coach demonstration, or a series of short demonstrations, inclusive of introductions, set-up, the actual demonstrations, and questions/comments/observations from the audience.

Title (headline of your submission, limit 20 words).

Abstract (a 75 word [maximum] summary of the proposed coach demonstration, including a high-level overview of the flow of the session, along with intended learning outcomes for attendees).

Key Words (include three to five key words that quickly identify the competencies of focus in the demo, e.g., “Establishing the Coaching Agreement; Establishing Client Trust & Intimacy, etc. via ICF core competencies; or “Understanding Self; Commitment to Self-Development; Managing the Contract,” etc. EMCC’s competencies; and/or “Self-Knowledge; Acknowledging Personal Strengths & Development Need; Self-Mastery,” etc. via WABC’s s competency model, or another competency framework).

Competencies (i.e., provide summary descriptions of the competencies planned for the demonstration from the source, e.g., ICF, EMCC, WABC, etc. Target 100 to 200 words).  

Demonstration Outline (i.e., include a listing of the session objectives [NOTE: please state in behavioral terms vs. descriptive terms, see “Tip” in the Experiential Learning Session section]. Also include information regarding overall flow of the coach demonstration, e.g., roles [coach, volunteer client, audience], elements of the demos, and planned audience interaction/involvement, including time for questions and observations – Target 200 to 650).

Implications for Practice (i.e., conclude with a short description of the implications of your session for practicing executive and organizational coaches. Target 100 to 250 words).

References (i.e., include major, select references, used for the proposal. Note that these are included in the total word count of 800 – 1,200, so the more references included, the shorter the other sections of the proposal will need to be to adhere to the word limit. There will be more space in the final submissions for additional references; samples are only needed for proposals).

NOTE: As this is a conference for both scholars and practitioners, the coaching demonstrations category is also intended to both provide opportunities for continuing professional development of coaches, while modeling how theory and research can inform evidence-based practice. In this category, the emphasis should be on enhancing “use of self” via select competencies. Wherever possible, please make connections to the conference theme of “The Future of Coaching: Building Bridges and Crossing Boundaries" - submissions that do this well, will have higher acceptance rates.     

NOTE: The program will schedule 2 coach demonstrations during a 90 minute block (40 minutes for each demo).  

Contact Program Co-Chair Robert Levey for questions coach demo submissions (relevey@comcast.net).                                                                            

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Paper Presentation

Keep in mind that the proposal is intended to be a summary of the final paper. Completed papers accepted for the conference are expected to be a maximum of 5,000 words (including all elements outlined below, along with any supporting materials). Please use the following outline and descriptions as a guide for paper proposal submissions:

Title (headline of your submission, limit 20 words).

Abstract (a 75 word [maximum] summary of your paper, its focus and high-level findings and implications – intended to frame the proposal).

Key Words (include three to five key words that quickly identify the general, yet relevant field(s) of study, or disciplines, for which your paper draws, e.g., “Executive Coaching, Transformative Learning, and Leadership Development”).

Type (i.e., Research, Theory, Specialized Practice Areas – see Call for Proposal for a short description of each, and select one of the three).

Approach/Method (i.e., a short description of the basic methodology applied for the paper, e.g., “integrated literature review,” qualitative case study; survey research, etc.” – target between 60 – 100 words).

Conceptual Framing/Areas of Literature Review (i.e., list and/or briefly description the conceptual framework, and/or areas of selected literature used to inform the design and content of your project outlined in the proposal – target between 250 to 400 words).

Findings (i.e., provide a summary of the major insights that emerged from your paper project, the “big ideas” – target 250 to 400 words).

Conclusions and Recommendations (i.e., wrap-up the proposal by noting conclusions – specifically implications for further research, theory-building, and/or professional practice in the area of executive and organizational coaching – target between 140 to 200 words).

References (i.e., include major, select references, used for the proposal. Note that these are included in the total word count of 800 – 1,200, so the more references included, the shorter the other sections of the proposal will need to be in order to adhere to the word limit. There will be more space in the final submissions for additional references; samples are only needed for proposals).

NOTE: As this is a conference for scholars and practitioners, the paper presentation category is intended to contribute to the body of knowledge of the emerging field of executive and organizational coaching.

Wherever possible, please make connections to the conference theme of “The Future of Coaching: Building Bridges and Crossing Boundaries” - submissions that do this well, will have higher acceptance rates.

TIP: Some writers find it useful to create a draft of the entire paper first, using the 5,000 word limit and the outline listed above (i.e., begin with an end in mind), before condensing the full paper to accommodate the guidelines for proposal submission).

However please note that proposals that exceed the 1,200 word limit risk being “not accepted” for the conference, so please check the word count prior to submitting proposals. During the conference, papers will be clustered in groups of 2 to 3 to share a 90 minute time block (20 minutes for each presentation combined with time of discussion).

For questions about paper submissions contact Program Co-Chair Keiko Muromatsu (muromatsu@toyo.jp).

Panel Discussion

Provide a summary of the proposed, intended panel discussion using outline below and the 800 – 1,200 word limit provision. The word limit for final submissions accepted in this category is 7,000 (including references and supporting materials). This category is focused on exploring emerging topics relevant to research, theory, and/or the practice of executive and organizational coaching, from multiple perspectives, and forward looking consistent with our conference theme.

As a general guideline, submissions accepted in this category will have a total of 90 minutes to conduct the panel discussion, inclusive of introductions, set-up, short presentations from each panel member, facilitated discussion among panel members (at least 3 must be included to be accepted in this category), and questions/comments/observations from the audience.

Title (headline of your submission, limit 20 words).

Abstract (a 75 word [maximum] summary of the proposed session, including purpose, focus, target audience, and rationale for topic’s importance to the emerging research, theory, and practice of executive and organizational coaching).

Key Words (include three to five key words that quickly identify either the area of new research, work in progress and/or emerging practices that informs the panels, e.g., Distinctions between “coaching” and other “helping” roles; The Value of Credentials and Accreditation; Cultural Competence and Coaching; Use of Techniques and Methodologies in Coaching; Scalability of Coaching; Measuring Effectiveness, ROI; Internal Coaching; External and Internal Partnerships, etc.).

Outline of Panel Discussion (i.e., provide an overall of the planned flow of the panel discussion, including set-up and session objectives, focus and key roles. These may include moderator, panelist, and audience. Include approximate timing and format of each panel member expressing a perspective related to the focal topic; approach for engaging panelists in reflective conversation, including sample questions to be explored; and planned approaches for inviting the wider audience into the conversation in terms of what they experienced during the panel presentations, what emerged for them during panelist reflective conversations, additional questions and/or observations, and a discussion about implications for practice and/or further research. Target between 600 and 1,100 words).

References (i.e., include major, select references, used for the proposal. Note that these are included in the total word count of 800 – 1,200, so the more references included, the shorter the other sections of the proposal will need to be to adhere to the word limit. There will be more space in the final submissions for additional references; samples are only needed for proposals).

NOTE: Again, this category of the conference is intended to showcase new and emerging topics relevant to both the conference theme, as well as the practice of executive and organizational coaching, bringing together multiple perspectives. Wherever possible, please make connections to the conference theme of “The Future of Coaching: Building Bridges and Crossing Boundaries" - submissions that do this well, will have higher acceptance rates.

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